The system drifts
Fields, tools, and steps change and nobody updates the system to match.
AI Partner retainer
An AI partner that grows with you.
You are never left alone with the system. We keep it running, improve it as your business changes, and add what you need next. The retainer is optional, and it is the only place ongoing maintenance is managed for you.
Best once a first system is live and worth growing, not as a standalone purchase.
Deliverable · New value shipped every month
What the retainer shipped for an 18-person architecture practice
Month 1 · Proposal workflow liveBuilt from the audit's top item. Two review points kept.
LiveMonth 2 · Fee-estimate checkFlags estimates outside the practice's own ranges before they go out.
LiveMonth 3 · Client-update agentDrafts the fortnightly client note from the project log. A director sends.
LiveMonth 4 · Two new staff trainedOnboarding session and the playbook updated for the new roles.
DoneMonth 5 · Planning-portal intakeNext roadmap item, scoped from the audit. In build.
In buildMonth 6 · Quarterly reviewMeasure, re-rank the roadmap, pick the next item.
NextSystems live
Incidents caught by Maintenance Agent
Months with new value shipped
/ 6
Health · last 24h
Proposal workflowOK
Client-update agentOK
Xero tokenRenewed by agent
What it does
Ship new value every month.
The retainer is not an uptime promise. It is a monthly commitment to make the system more useful.
Keep it running
We watch the live system, fix failures, and adjust it when the tools or the process underneath it change.
Improve it monthly
Each month we ship one piece of new value: a check, an agent, a retrain, a fix to something that was slowing the team down.
Add what you need next
As the business changes, we scope the next useful job and bring it into the system rather than starting a new project.
What it is not
It is not a promise of zero downtime, and not a way to buy unlimited, undefined feature requests.
When this fits
Signs a retainer is the right next step.
These are the shapes we see once a first system has been live for a while.
Nobody owns it
The founder is still the person who notices when something breaks.
Staff turn over
People who knew the workflow leave, and the system is not retrained.
Modeled example
Six months of new value, one system at a time.
A fictional company built to show the shape of the retainer, not a client result.
Modeled example · not client proof
Meridian Studio Architects, an 18-person practice, had a proposal workflow built after its audit. The retainer kept adding to it every month.
Month 1: the base proposal workflow goes live. Month 2: a fee-estimate check is added, catching mismatches before proposals go out. Month 4: a client-update agent starts drafting status notes for active projects. Month 5: two staff who ran the workflow leave, and the retainer retrains the remaining team and updates the documentation. Month 6: the roadmap adds a new check requested by the project leads. No month repeats the last one, and no month is billed as uptime.
Next step
Start with the audit, not the retainer.
Book a free 30-minute strategy call. You leave with the leaks named, whether or not we work together. If the audit ranks this lane first, the first system is live 30 days after it, or we keep working free until it is.
Book a free strategy call